Frequently Asked Questions: About the Catalog
About the Global Village trip catalog
- How do I use this catalog?
- The Global Village trip catalog has been designed to help team leaders plan their GV volunteer trips. Global Village staff in Habitat for Humanity’s Volunteer Mobilization department will also use this catalog to coordinate trip details with team leaders and hosting programs. Check out the Catalog Overview for a listing of what is in the catalog. Country descriptions, standard budgets, standard itineraries and travel resources are all included. Once you have decided your trip type, general dates and desired location, you can also submit your GV Team Proposal Form online.
- Will the catalog change?
- Yes! It is important to know that this is an evolving, “live” document. This catalog will be constantly updated and expanded as new featured countries are added, country needs change and trip details are adjusted as needed. Please check this catalog before each trip you plan. You can also get updates regarding news in the GV Team Leader Notes. (See an example of our email newsletter. If you are a trained GV team leader and are not receiving the Team Leader Notes e-newsletter, e-mail email@example.com to be added to the list.)
- What is included in each regional description and country profile?
- Each regional description includes an overview of the type of work Habitat is undertaking in that region’s countries, as well as statistics about the housing needs that remain. Each country profile includes general information on housing needs and the national Habitat program. Logistics about typical GV trips to host programs in each country is also included, as well as a standard itinerary, standard trip cost and available building months.
- Who will I work with to plan my team’s trip?
- Our staff will help you set up your Global Village trip. Once you submit a team proposal form, you will be assigned two specialists based on the region you are traveling to: an engagement specialist and a logistics coordinator. They will contact you and guide you through the planning process.
This team effort will allow us to most effectively help both team leaders and hosting programs prepare for your trip, so be sure to copy each one on any e-mail communication. Of course, you can always contact Global Village staff with any general questions.
Standard budgets and itineraries
- What is the purpose of maintaining a standard budget and itinerary for each project location?
- The value of the standard budget and itineraries is three-fold:
- Standard itineraries help us ensure that all Global Village participants have a meaningful and educational service experience. This allows participants to make serving families and learning about poverty and housing issues the central focus of their trip.
- The standard budget and itinerary provides a consistent trip model that works best for the host program, allowing them to spend more time on other important tasks.
- By providing a standard model for each project location, we also minimize the time invested by the leader, host and sending programs in recreating a new trip itinerary and budget for each GV trip. This allows for more time and energy to be used toward expanding Habitat’s work.
- Why are we not including R&R in the standard itinerary and budget?
- The purpose of the Global Village program is to “support the overall mission of Habitat for Humanity by working in partnership; providing cross-cultural experiences, mobilizing volunteers, building sustainable relationships and generating resources, in the hope of creating long-term advocates for affordable housing.”
The goal of the program is to provide a meaningful volunteer service experience for both the volunteers and hosts. We have listened to feedback from past participants who wanted more time spent on construction and education activities, and our standard itineraries now help us ensure building and education are at the heart of each GV trip and the planning process. There will still be plenty of opportunities for in-town cultural excursions during the evenings and weekends on many trips. Removing R&R from the budgets also ensures that money raised goes toward building efforts, helping us all to be good stewards of donors’ money.
- Can I still do R&R?
- Certainly. We recognize the value of and encourage international exploration. Team leaders who want to do extra traveling can contact agencies or tour companies that can provide additional and separate support for planning R&R activities. If a team leader elects to create an optional R&R trip for the team, your Web flyer will note “consult with team leader regarding optional R&R plans.” If a team leader creates an optional R&R plan, all funds will need to be paid directly to the tour or travel agency, not to the team leader or to Habitat for Humanity.
Volunteers do have the option to extend their trip independently.
- Can a team leader request a shorter or longer itinerary?
- Yes. While we encourage team leaders to us the standard budgets and itineraries, created in partnership between the U.S. sending program and the host country, your Volunteer Engagement specialist can work with you to adjust the itinerary for your group as necessary.
- What does the standard budget include?
- The budgets include the costs of the team traveling to and from the host program once in country, as well as their daily expenses while working with the host program. Standard budgets include expenses for a mobile phone, first-aid kit and a 10 percent contingency fee.
The standard budgets are based on a minimum of 10–12 participants, including the team leader, unless otherwise noted.
This range does not include team leader costs, but team leaders may incorporate their costs into the budget. The team leader may pay or fund-raise for all or a portion of his or her expenses or incorporate some or all of his or her trip cost and air fare in the team budget. The team leader needs to complete Part 3 of the budget form if he or she plans to incorporate his or her costs in the team budget.
- How were the costs determined?
- We have worked to make trips as affordable as possible, while also ensuring that budgets will cover the team’s costs and donation. Budgets were developed with input from both the U.S. sending program and host program. Some trip costs are higher than in the past because of a number of factors:
- In-country costs in most locations have increased due to inflation and higher fuel prices.
- All trip costs include a donation to the national program. The host program sets this donation amount.
- Many of the budgets are based on a lower minimum team size of 10 (nine participants paying for one leader’s trip cost). This varies based on the minimum team size requested by the host program.
- All budgets include a 10 percent contingency due to fluctuation in the U.S. dollar and other unpredictable expenses.
Please know that we value the financial commitment you and donors make toward these trips, and kept this in mind as the budgets were created.
- Can I have a co-leader?
- If team leaders wish to co-lead, they will need to review the budget with the Volunteer Engagement specialist to determine the subsidy for co-leaders. Team size, location and trip cost are all factors that impact the subsidy amount. Co-leaders can fund-raise for both trip cost and air fare.
- How often will the standard budgets be reviewed?
- The budgets will be reviewed on a regular basis. Particular adjustments will be made if there is a drastic change in the value of the U.S. dollar or a significant increase in the in-country expenses.
- How do I explain to participants why team leader costs are included in the budget?
- Global Village team leaders offer their services as volunteers to HFHI and to each team member. Team leaders, approved by Global Village and supported by HFHI’s Volunteer Mobilization staff, are responsible for planning all aspects of the GV trip. Global Village team leaders put an incredible amount of time, energy and knowledge into furthering Habitat’s mission around the world and helping facilitate safe, meaningful experiences for thousands of volunteers. Team leaders are not paid for their work, but leader expenses may be incorporated into the team budget.
- How do I submit a trip proposal form?
- Once you have researched this catalog and thought about what kind of trip you want to lead and which area you would prefer to travel to, you will need to submit a GV Team Proposal Form. The form is located online, and can be filled out and submitted electronically. You will be contacted by a GV support specialist within one week of submitting your form.
- Are there team leader updates?
- Yes! All Global Village should receive Team Leader Notes monthly. (See a sample.) If you are a trained GV team leader and are not receiving the Team Leaders Notes e-newsletter, e-mail firstname.lastname@example.org to be added to the list.
- How do I get more information?
- The Global Village program staff, part of the Volunteer Mobilization department at Habitat for Humanity International, is happy to help. To get more information, e-mail email@example.com or call 1-800-422-4828 , Ext. 7530. If you have questions about a specific region or country, please see the regional Volunteer Engagement specialist contact information listed at the bottom of each profile.