Administrative Assistant (SHOP department)
Habitat for Humanity International is a non-profit, ecumenical Christian housing ministry. The purpose and goal of Habitat for Humanity International is to eliminate poverty housing and homelessness from the world, and to make decent shelter a matter of conscience and action. Habitat invites people of all backgrounds, races and religions to build houses in partnership with families in need.
Habitat for Humanity has an Operational Headquarters in Americus, Georgia and an Administrative Headquarters in Atlanta, Georgia, and is a global, non-profit ministry where our employees build futures and lives.
Habitat for Humanity International (HFHI) is seeking a motivated Administrator - SHOP Support to provide full office administrative support to the Self-help Homeownership Opportunity Program (SHOP) department. This position is based at our operational headquarters in Americus, GA.
Key responsibilites include:
*Provide administrative and technical support to entire department, including:
-responding to phone calls, emails and mail.
-assessing and prioritizing telephone calls, emails and mail to determine which should be escalated to Grant Manager.
-updating codes and funding forms for department's staff.
-preparing and submitting reimbursement requests for department's administrative expenses.
-managing the outflow and inflow of affiliate reports.
-planning and coordinating the department's group travel logistics.
-planning and coordinating the logistics for annual SHOP conference and continuing education.
-managing the department's landing pages on HFHI's intranet (SharePoint), extranet (My.Habitat) and public website (Habitat.org).
-overseeing the archival of hard copies of SHOP records.
*Work collaboratively and professionally to manage the SHOP sub-grant agreement and award amendment workflows for the Government Grants and Lending Resources Director.
*Manage the inflow of the annual SHOP survey and SHOP affiliate application.
*Work closely with the department to update the SHOP Employee's Procedures Manual.
ABOUT SHOP: Congress established the Self-Help Homeownership Opportunity Program, or SHOP, in the Housing Opportunity Program Extension Act of 1996, Section 11. The program’s purpose is to assist nonprofit organizations with the two costliest aspects of affordable housing development: acquiring land and making infrastructure improvements. SHOP funds assist Habitat affiliates with the costs needed for land acquisition and infrastructure improvements, such as utility connections, streets, sidewalks, curbs, impact fees and site preparation. They do not pay for any costs related to house construction or rehabilitation.
*1-2 years of related administrative support experience.
*Valid driver’s license required.
*Ability to lift archival boxes of 20 - 30 lbs.
*Skilled in the use of Microsoft Office Suite, including ACCESS database experience.
*Experience with Adobe Acrobat preferred.
*Strong organizational skills and attention to detail.
*Excellent written and oral communication skills for daily interaction with affiliates, HFHI staff, members of the public.
Candidates: please copy and paste your resume AND cover letter stating why you wish to work for Habitat as ONE SAVED DOCUMENT into the online system.
HFHI is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veterans/reserve national guard status, or any other status or characteristic protected by law.
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