Finance Sr. Manager | Habitat for Humanity Philippines

• Provides leadership to the finance team and collaborates with other departments to ensure that financial resources are efficiently allocated to support the organization’s mission and objectives.
• Ensures effectiveness and efficiency of policies and internal control processes.
• Manages the financial position of HFHP leading to effective and timely monitoring of financial performance against approved plan.
• Implements programs and policies to steward and safeguard financial and physical resources.
• Ensures compliance with Habitat for Humanity International (HFHI), donor, and government requirements related to the utilization of. funds and financial reporting for HFHP projects.
• Responsible for overseeing the sourcing, purchasing, and negotiation of goods and services necessary for the organization’s operations.
• Ensures effective risk management.
• As part of the senior management team, reviews and decides on issues that have a significant impact on the organization.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Financial Forecasting, Analysis, and Risk Management

• Oversees investment of private funds to maximize return at an acceptable risk level
• Assesses and evaluates the financial performance of the organization concerning organizational goals, budgets, and forecasts, and provides analysis to the senior management team regularly
• Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
• Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the Senior Management Team (SMT) / National Board of Trustees (NBOT) / Area Office on progress made

Financial Compliance

• Establishes & implements standards, policies, and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI/donor and government requirements.
• Oversees tax functions and ensures compliance with BIR regulations
• Coordinate audits with independent auditors and regulatory agencies
• Enhances and implements financial systems, policies, procedures, and tools
• Interprets legislative and program rules and regulations to ensure compliance with all governmental, local, and contractual guidelines
• Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and
• Monitors organizational compliance

Financial Management and Reporting

• Develop operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual, donor/grant, program, and government reporting requirements.
• Review and ensure the application of appropriate internal controls and financial procedures at headquarters and in field offices
• Advises on the feasibility of projects, reviews proposed projects and the status of ongoing projects, and makes recommendations on issues affecting the organization.
• Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
  - Internal: organizational revenue/expense, payroll, and balance sheet reports, cash flow reports/projections, reports to funding agencies, development and monitoring of organizational and project budgets.
  - External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting;
• Monitors and maintains banking activities of the organization.

Procurement

• Develop and implement procurement strategies to optimize cost savings and operational efficiency.
• Oversees the procurement process, including requisition, sourcing, purchasing, and delivery.
• Collaborates with internal stakeholders to understand their procurement needs and requirements.
• Stays abreast of market trends, economic factors, and regulatory changes that may impact procurement.
• Leads and mentors the procurement staff, providing guidance and support to achieve departmental goals.

Information Technology

• Manages basic office IT services and assets (hardware and software)

Strategic Planning and Management

• Participates and contributes to the development, management, monitoring, and achievement of annual and long-term strategic business plans. This includes developing appropriate strategies, sound scenario planning, sustainable business models, and corresponding activities and key performance indicators.
• Prepares annual organizational operating plan in collaboration with the senior management team and ensures alignment with the organization’s strategies and current and projected project portfolio
• Collaborates with relevant departments in monitoring annual plan and provides recommendations for adjustments throughout the year
• Develop and manage an annual plan for functions such as grant management and reporting, treasury, budgeting, tax, accounting, and procurement.
• Regularly provides critical financial analysis and updates and presents recommendations to the Finance Committee, Executive Committee, and Board of Trustees on matters of the department’s function.
• Regularly performs the department’s risk assessment and contributes to the organization’s risk assessment. Ensures mitigation actions are implemented and risks are monitored and updated throughout the year.

Safeguarding

• Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
• HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.

KEY PERFORMANCE INDICATORS (KPIs)

• Financial business planning
• Project-based funding and reporting
• Strategic and Business planning/forecasting
• Accounting and Cash Operations
• Efficient administration and support
• Risk management
• Treasury Function
• Compliance
• Audit support and follow-up
• Timely and sound recommendations to ensure the financial health of the organization

JOB/COMPETENCY PROFILE

Functional Knowledge
The job holder requires a broad understanding of systems, theories, and practices relevant to an area, plus some basic knowledge of other areas.
Financial/Grant Accounting / Financial Systems / Financial Planning and Budgeting / Financial Monitoring and Reporting / Revenue Grant Management / Expenditure Management / Financial and Budget Analysis / Financial Integrity and Compliance

Business Expertise
The job holder requires a good understanding of the organization and mission, including how different functions operate and integrate. In addition, there is a requirement for industry knowledge, including an understanding of economic/commercial/political issues affecting the organization.

Leadership
Full management of a team, including the management of people, defining roles and responsibilities, planning for the department’s future needs and operations, counseling employees on performance, and contributing to employee pay decisions/changes.

Mission Alignment / Agile Leadership / Ethical Governance / Inclusive Leadership / Strategic Thinking

Problem-Solving
The job covers a wide range of diverse activities that require strategic vision and analysis. The job covers a wide range of activities that require complex judgments and solutions based on sophisticated analytical thought. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.

Nature of Impact
The job holder has an impact on the business by exercising control over resources, policy formulation, and planning. They have accountability for the results of the department.

Area of Impact
The job has a sizeable impact on a function and may extend to other functions.

Interpersonal Skills
The job holder will be an effective communicator capable of influencing an internal and/or external audience. The focus of the job will be to present issues that have an important impact on the organization. Likely to be involved in both internal and external negotiations which will have a major impact on the function, and possibly on the whole organization.


JOB QUALIFICATIONS / SPECIFICATIONS

• Education / Work Experience
  Master’s degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience. At least 5 years experience in a leadership role.
• Special Skills, Training & Knowledge
  - Strategic thinking
  - Cross-cultural management skills
  - Analytical and logical thinking skills
  - Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
  - Strong organizational and team-building skills
  - Excellent interpersonal and communication skills

Job Type: Full-time, Fixed term
Contract Length: 24 months, renewable


Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct


To learn more about the job you may click this link https://www.habitat.org.ph/careers and you can submit your applications either at [email protected] or through indeed.