Administrative Assistant/Homeowner Services

Habitat for Humanity of Kitsap County is looking for an Administrative Assistant & Homeowner Services person to join our team. The ideal candidate MUST have administrative assistant experience, excellent organizational and communication skills, ability to multitask and prioritize tasks efficiently, attention to detail, accuracy, and follow-through.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Support
* Answer, screen, and route phone calls; greet visitors and provide courteous assistance.
* Manage and maintain calendars, schedules, meeting rooms, and event logistics.
* Prepare and format correspondence, reports, flyers, and donor communications.
* Maintain filing systems (paper and electronic) and ensure data integrity.
* Coordinate mail, shipping, and inventory of office supplies; place orders as needed.
* Donor database entry in LGL
* Support donor acknowledgement processes (receipts, thank-you letters) and fundraising events.

Homeowner Services
* Develop and maintain an appropriate number of participant nominations for board approval into the homeownership program to ensure the home purchase process aligns with the construction schedule.
* Manage the pre-application process and conduct program information sessions.
* Nominate prospective participants to the Habitat Board of Directors for approval.
* Continually review and streamline the participant selection process while ensuring compliance with lending regulations.
* Develop and maintain a clear tracking system for participants through the homebuyer process and ensure participant compliance with program requirements.
* Educate and coach participants and prospective participants in homeownership and the lending process.
* Manage all aspects of the mortgage closing process in collaboration with the lender and title company.
* Support the creation and successful launch of HOAs within Habitat neighborhoods, as appropriate

Miscellaneous
* Participate in team meetings and contribute to process improvements.
* Provide backup support to other administrative staff as needed.
* Perform other duties as assigned by supervisor.
* Must love our furry friends (2 cats and a pug)

Working Conditions:
* This position operates primarily in an office environment. However, occasional off-site work may be required for events or meetings. The Administrative Assistant/Homeowner Services will typically work during regular office hours, Monday to Friday, 36 hours, but some flexibility may be necessary to accommodate special events or projects.

Qualifications:
* Bachelor’s degree preferred or sufficient volunteer/office experience
* Proficiency in Microsoft Office 365, Teams and all social media tools. Familiarity with database management systems is advantageous.
* Strong organizational abilities, including time management skills are crucial for handling multiple tasks simultaneously while meeting deadlines.
* A friendly demeanor coupled with exceptional interpersonal skills that enable you to work collaboratively within a team-oriented environment.
* Excellent communication skills both written and in person and have a calm and very pleasant demeanor when working with a wide variety of people from all backgrounds.
* Ability to multi-task with high degree of project and time-management capacity to achieve high performance goals and meet deadlines in a fast-paced environment with multiple interruptions.
* Flexible to work occasional nights and weekends as needed.
* Must have access to a vehicle and maintain a valid WA driver’s license with good driving record as well as automobile insurance coverage.
* Must be able to successfully complete a credit and criminal background check.
* Must successfully complete the Habitat for Humanity International Qualified Loan Originator certification within the first 90 days of employment.

Physical Demands and Work Environment: The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate, consisting of usual open-concept business office sounds including but not limited to people talking, computers, printers, telephones, and light foot traffic.

Benefits:
* Benefits package includes generous vacation/sick leave, 100% paid employee medical/dental/vision insurance, short/long term disability, life insurance, retirement account with matching.
Salary: $23 - $25 per hour DOE.
Habitat for Humanity of Kitsap County is firmly committed to a policy of equal employment opportunity (EEO) and will provide such opportunities to all qualified persons without regard to race, color, sex, sexual preference, national origin, age, religion, disability, or any other characteristic protected by law.

TO APPLY
Please send resume and cover letter to [email protected]




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